Menu
Welcome to the new school year , check here for dates and useful information.
Home Page

Palfrey Infant School

Happy Children Aiming High

Translate
Search

Key Information

Privacy Notice (How we use pupil information)

 

We Palfrey Infant School are the data controller for the purposes of the Data Protection Act.

 

We collect Information from you and may receive information about you from your previous school and Learning Records Service

 

We, Palfrey Infant School at Bescot Street Walsall WS1 4HY are the Data Controller for the purposes of data protection law

 

As a public body we have appointed a Data Protection Officer (DPO) www.judiciumeducation.com

 

1 The categories of pupil information that we process include:

 

  • personal identifiers and contacts (such as name, unique pupil number, contact details and address, parents national insurance number, email addresses)

  • characteristics (such as ethnicity, language, country of birth, nationality, and free school meal eligibility)

  • safeguarding information (such as court orders and professional involvement)

  • special educational needs (such as EHCP;s, applications for support, care or support plans)

  • medical and administration (such as doctors information, child health, dental health, allergies, medication and dietary requirements)

  • attendance (such as sessions attended, number of absences, absence reasons and any previous schools attended)

  • assessment and attainment (such as EYFS, key stage 1 and phonics results, data scores, tracking and internal and external testing)

  • behavioural information (such as exclusions and any relevant alternative provision put in place)

  • school visit parental authorisation to participate (on admittance & per visit)

  • permission for use of photographs (for internal safeguarding & security purposes, school newsletters, media and promotional purposes, school website).

  • School based apps for ICT (Education City, A Stars, Junior Librarian, Purple Mash)

We may also hold data about pupils that we have received from other organisations, including other schools local authorities and the Department for Education

 

2 Why we collect and use pupil information

 

We collect and use pupil information, for the following purposes:

  1. to support pupil learning

  2. to monitor and report on pupil attainment progress

  3. to provide appropriate pastoral and medical care

  4. safeguarding and pupil welfare

  5. educational research purposes

  6. to inform you about events and other things happening in the school

  7. to assess the quality of our services

  8. to keep children safe (food allergies, or emergency contact details)

  9. to meet the statutory duties placed upon us for DfE data collections

     

 

3 The lawful basis on which we use this information

 

Our lawful basis for collecting and processing pupil information information is defined under Article 6, and the following sub-paragraphs in the GDPR apply:

 

(a) Data subject gives consent for one or more specific purposes.

(c) Processing is necessary to comply with the legal obligations of the controller.

(d) Processing is necessary to protect the vital interests of the data subject.

(e) Processing is necessary for tasks in the public interest or exercise of authority vested in the controller (the provision of education).

 

Our lawful basis for collecting and processing pupil information information is also further defined under Article 9, in that some of the information we process is deemed to be sensitive, or special, information and the following sub-paragraphs in the GDPR apply:

 

(a) The data subject has given explicit consent.

(b) It is necessary to fulfil the obligations of controller or of data subject.

(c) It is necessary to protect the vital interests of the data subject.

(d) Processing is carried out by a foundation or not-for-profit organisation (includes religious, political or philosophical organisations and trade unions)

(g) Reasons of public interest in the area of public health

  1. It is in the public interest

 

A full breakdown of the information we collect on pupils can be requested from the school office.

 

Where we have obtained consent to use pupils’ personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.

 

Some of the reasons listed above for collecting and using pupils’ personal data overlap, and there may be several grounds which justify our use of this data.

An example of how we use the information you provide is:

 

The submission of the school census returns, including a set of named pupil records, is a statutory requirement on schools under Section 537A of the Education Act 1996.

 

Putting the school census on a statutory basis:

  • means that schools do not need to obtain parental or pupil consent to the provision of information

  • ensures schools are protected from any legal challenge that they are breaching a duty of confidence to pupils

  • helps to ensure that returns are completed by schools

     

     

     

4 How we collect pupil information

 

Pupil data is essential for the schools’ operational use. Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this. Where we have obtained consent to use pupils’ personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.

 

 

5 How we store pupil data

 

We hold pupil data whilst the child remains at Palfrey Infant School. The file will follow the pupil when he/she leaves Palfrey Infant School. However where there is a legal obligation to retain the information beyond that period, it will be retained in line with our retention policy.

 

We have data protection policies and procedures in place, including strong organisational and technical measures which are regularly reviewed.

 

 

6 Who we share pupil information with

 

We routinely share pupil information with:

 

  • Our local authority – to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions

  • The Department for Education

  • The pupil’s family and representatives

  • Educators and examining bodies

  • Ofsted

  • Suppliers and service providers – to enable them to provide the service we have contracted them for

  • Financial organisations

  • Central and local government

  • Our auditors

  • Survey and research organisations

  • Health authorities

  • Security organisations

  • Health and social welfare organisations

  • Professional advisers and consultants

  • Charities and voluntary organisations

  • Police forces, courts, tribunals

  • Professional bodies

  • Schools that the pupil’s attend after leaving us

     

Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.

 

7 Why we regularly share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

We are required to share information about our pupils with our Local Authority (LA) and the Department for Education (DfE) under Section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.

 

 

8 Data collection requirements:

 

To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

 

 

9. The National Pupil Database (NPD)

 

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

 

To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.

 

The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

 

  • conducting research or analysis

  • producing statistics

  • providing information, advice or guidance

     

    The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

     

  • who is requesting the data

  • the purpose for which it is required

  • the level and sensitivity of data requested: and

  • the arrangements in place to store and handle the data

     

    To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data. 5

     

    For more information about the department’s data sharing process, please visit:

    https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

     

    For information about which organisations the department has provided pupil information (and for which project), please visit the following website:

    https://www.gov.uk/government/publications/national-pupil-databse-requests-received

     

    To contact DfE: https://www.gov.uk/contact-dfe

     

     

     

    10. Requesting access to your personal data and your Data Protection Rights

     

    Under data protection legislation, parents and pupils have the right to request access to information about them that we hold, through a Subject Access Request.

     

    Parents/carers can make a request with respect to their child’s data where the child is not considered mature enough to understand their rights over their own data (usually under the age of 12), or where the child has provided consent.

     

    Parents also have the right to make a subject access request with respect to any personal data the school holds about them.

     

    If you make a subject access request, and if we do hold information about you or your child, we will:

  • Give you a description of it

  • Tell you why we are holding and processing it, and how long we will keep it for

  • Explain where we got it from, if not from you or your child

  • Tell you who it has been, or will be, shared with

  • Let you know whether any automated decision-making is being applied to the data, and any consequences of this

  • Give you a copy of the information in an intelligible form

     

    Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.

     

    If you would like to make a request please contact our Data Protection Officer (DPO) www.judiciumeducation.com

     

     

    Parents/carers also have a legal right to access to their child’s educational record. To request access, please contact postbox@palfreyinfant.co.uk marking for attention of Alison Walsh, Headteacher

     

     

     

     

     

     

    You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress

  • prevent processing for the purpose of direct marketing

  • object to decisions being taken by automated means

  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

  • claim compensation for damages caused by a breach of the Data Protection regulations

     

     

    11. Complaints

     

    We take any complaints about our collection and use of personal information very seriously.

     

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress

  • prevent processing for the purpose of direct marketing

  • object to decisions being taken by automated means

  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

  • a right to seek redress, either through the ICO, or through the courts

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

 

To make a complaint, please contact our Data Protection Officer www.judiciumeducation.com

 

Alternatively, you can make a complaint to the Information Commissioner’s Office:

  • Report a concern online at https://ico.org.uk/concerns/

  • Call 0303 123 1113

  • Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF

     

     

     

    12. Contact us

     

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our Data Protection Officer: www.judiciumeducation.com or postbox@palfreyinfant.co.uk marking for the attention of Alison Walsh, Headteacher

 

13. Requesting access to your personal data

Under Data Protection Legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Data Protection Officer: www.judiciumeducation.com or postbox@palfreyinfant.co.uk marking for the attention of Alison Walsh, Headteacher

 

14. How Government uses your data

The pupil data that we lawfully share with the DfE through data collections:

  • underpins school funding, which is calculated based upon the numbers of children and their characteristics in each school.

  • informs ‘short term’ education policy monitoring and school accountability and intervention (for example, school GCSE results or Pupil Progress measures).

  • supports ‘longer term’ research and monitoring of educational policy (for example how certain subject choices go on to affect education or earnings beyond school)

 

To contact DfE: https://www.gov.uk/contact-dfe

WHOLE SCHOOL AIMS

SPICE TIME HALAL HMC CONFIRMATION

Please find below important documents and information about our school.

Ofsted School Inspection Reports

Education City Purple Mash
We've had 3 4 2 2 6 visitors
Top